Looking for a meeting room for rent requires that you be very careful and wise in your choice. After all, the quality of the room will have a big impact in your client's first impression of your company. You want to present and portray your company or business as a classy, sophisticated institution--to do this, you must start with the quality of your meeting room.
What are the most important factors you need to consider in choosing the best meeting room for rent? Here are some off the top of the list:
#1 - Interior Design and Decoration
How the room looks is what your clients and partners will see upon entering the meeting room. Make sure they see an area that is professionally designed and decorated in a way that will give a positive image to your company. The room doesn't have to be very sophisticated or expensive-looking--just a clean, professional, and inviting meeting room is enough to give off the right vibe to your clients and partners.
#2 - Lighting
Lighting can spell the difference between a cheerful, positive energy in the meeting-or a gloomy, drab mood. Make sure that the lighting in your target meeting room for rent is good. A brightly lit room attracts clients and induces a light, happy mood throughout the meeting. This will improve the chances of your business landing a deal with your potential clients and partners. Besides, poor lighting may result in several issues such as not being able to clearly see visual aids and documents being presented.
#3 - Space
Consider the number of participants in your meeting when eyeing potential meeting rooms for rent. A cramped room never sends a good impression-it is very inconvenient, crowded, hot, and uncomfortable for people to all force themselves within a small area for a meeting. However, don't pay for a very large venue, as this will just be an unnecessary additional rental fee for space that you won't really use.
#4 - Furnishings
The furnishings should befit that of a professional company. Hence, no broken furniture, unvarnished tables, and missing legs for the chairs should be seen by your clients and partners. These are distractions for everyone in the meeting, and it projects a poor image of your company. Make sure that the table is long enough for everyone to fit, the chairs are comfortable enough for the number of hours you project your meeting to last, and the whiteboards are white and not smudged with permanent ink that won't come off.
#5 - Complete Equipment and Amenities
No meeting can push through without the standard flip charts, audiovisual equipment, LCD screen, proper air conditioning system, and a decent restroom. Nothing is more annoying than a delayed meeting all because there's missing equipment, a faulty projector, or a foul odor emanating from the restroom.
In choosing a meeting room for your next meeting with clients and partners, it's all about prioritizing both image and comfort equally. The room should be visually appealing to give that impressive image, and fully functional to address the efficiency and professionalism required for a meeting to push through successfully.